Talent · Virtual Executive Assistants
Hire Executive Assistants
Hire a dedicated Executive Assistants in days — vetted for skills, communication, and Australian business standards. Interview, trial, and scale without local hiring overhead.
5–7 days
To shortlist
60%
Typical savings
$0
Until you hire
The brief
Hire an Executive Assistant trusted with confidential work, complex scheduling, and high-stakes stakeholder coordination. Our EAs are screened for discretion, judgment, and executive-level communication — not just task completion.
Perfect for CEOs, founders, and directors who need a strategic partner operating seamlessly across time zones.
Skills & responsibilities
- 01 Executive calendar management
- 02 Board & investor meeting prep
- 03 Travel & itinerary planning
- 04 Stakeholder liaison
- 05 Confidential document handling
- 06 Project coordination
Tools & platforms
What they already know
Outcomes
What your Virtual Executive Assistants delivers
Concrete outputs from week one once they are onboarded.
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01
Calendar orchestration
Priority-based scheduling with buffer time and conflict resolution.
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02
Meeting preparation
Agendas, briefing docs, and follow-up action tracking.
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03
Travel management
End-to-end booking, itineraries, and last-minute changes.
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04
Executive reporting
Weekly briefings on priorities, commitments, and decisions needed.
Vetting
Every candidate passes five checks
Only top performers reach your shortlist — typically two or three interview-ready candidates.
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1
Skills assessment
Role-specific tests covering tools, workflows, and output quality.
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2
Communication review
Written and verbal evaluation for clarity, professionalism, and responsiveness.
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3
Experience verification
Portfolio review, reference checks, and employment history validation.
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4
Culture & values fit
Screened for reliability, initiative, and alignment with client expectations.
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5
Final shortlist
Only top performers reach your interview stage — typically 2–3 candidates.
Fit check
Is this role right for you?
- CEO / founder support
- Managing director operations
- Board meeting cycles
- High-volume stakeholder coordination
Commonly hired by
Requirements
What we need from you
Australian business or international company serving Australian clients. Clear role scope, tools access, and a point of contact for onboarding.
- Clear role scope or task list
- Access to required tools & accounts
- Point of contact for onboarding
- Australian business or AU-serving company
Compare
Hiring through Apex vs local recruitment
A straightforward comparison on time, cost, and risk.
| Factor | Apex Admins | Local hire |
|---|---|---|
| Time to hire | 5–7 days | 6–12 weeks |
| Recruitment cost | $0 until hire | $5k–$15k+ |
| Monthly overhead | Up to 60% savings | Full local salary + super |
| Vetting | Pre-assessed talent | DIY screening |
| Flexibility | Scale hours up or down | Fixed contracts |
| Trial period | Built into process | Rare |
Why Apex Admins
Why hire Virtual Executive Assistants through us
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Fast placement
Matched candidates within 5–7 business days.
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Fully vetted
Skills tested, references verified, interview-ready.
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AEST aligned
Working Australian business hours for real-time collaboration.
How it works
Your path to hired
From first call to someone working in your business.
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1
Free consultation
Tell us your goals, tools, hours, and ideal candidate profile.
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2
Curated shortlist
Receive 2–3 pre-vetted candidates matched to your requirements.
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3
Interview & trial
Meet your favourites and run a trial to confirm the right fit.
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4
Onboard & scale
Start working together — add hours or roles as you grow.
Questions
Hiring Virtual Executive Assistants — common questions
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Get started
Ready to hire Virtual Executive Assistants?
Book a free consultation. Shortlist usually within a week. Pay nothing until you hire.
Book Consultation