Talent · Virtual Assistants
Hire Virtual Assistants
Hire a dedicated Virtual Assistants in days — vetted for skills, communication, and Australian business standards. Interview, trial, and scale without local hiring overhead.
5–7 days
To shortlist
60%
Typical savings
$0
Until you hire
The brief
Hire a Virtual Assistant who owns your inbox, calendar, and daily operations — without the cost and delay of a local hire. Every candidate is assessed on responsiveness, attention to detail, and tool proficiency before you ever see a CV.
Ideal for founders and teams who need reliable admin support in AEST hours, integrated into your existing workflows from week one.
Skills & responsibilities
- 01 Inbox & calendar management
- 02 CRM data entry & updates
- 03 Client follow-ups & scheduling
- 04 Travel & expense coordination
- 05 Document preparation & filing
- 06 Research & reporting
Tools & platforms
What they already know
Outcomes
What your Virtual Assistants delivers
Concrete outputs from week one once they are onboarded.
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01
Admin support
Email triage, scheduling, and day-to-day operational tasks handled reliably.
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02
Client communication
Professional responses and follow-ups that represent your brand.
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03
Process documentation
SOPs and workflows documented as your VA learns your business.
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04
Weekly reporting
Clear summaries of completed work, priorities, and blockers.
Vetting
Every candidate passes five checks
Only top performers reach your shortlist — typically two or three interview-ready candidates.
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1
Skills assessment
Role-specific tests covering tools, workflows, and output quality.
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2
Communication review
Written and verbal evaluation for clarity, professionalism, and responsiveness.
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3
Experience verification
Portfolio review, reference checks, and employment history validation.
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4
Culture & values fit
Screened for reliability, initiative, and alignment with client expectations.
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5
Final shortlist
Only top performers reach your interview stage — typically 2–3 candidates.
Fit check
Is this role right for you?
- Solo founders drowning in admin
- Agencies needing client coordination
- Professional services firms
- E-commerce order & support overflow
Commonly hired by
Requirements
What we need from you
Clear task list or SOPs (we help document if needed). Access to email, calendar, and core business tools. Australian business or AU-serving company.
- Clear role scope or task list
- Access to required tools & accounts
- Point of contact for onboarding
- Australian business or AU-serving company
Compare
Hiring through Apex vs local recruitment
A straightforward comparison on time, cost, and risk.
| Factor | Apex Admins | Local hire |
|---|---|---|
| Time to hire | 5–7 days | 6–12 weeks |
| Recruitment cost | $0 until hire | $5k–$15k+ |
| Monthly overhead | Up to 60% savings | Full local salary + super |
| Vetting | Pre-assessed talent | DIY screening |
| Flexibility | Scale hours up or down | Fixed contracts |
| Trial period | Built into process | Rare |
Why Apex Admins
Why hire Virtual Assistants through us
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Fast placement
Matched candidates within 5–7 business days.
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Fully vetted
Skills tested, references verified, interview-ready.
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AEST aligned
Working Australian business hours for real-time collaboration.
How it works
Your path to hired
From first call to someone working in your business.
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1
Free consultation
Tell us your goals, tools, hours, and ideal candidate profile.
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2
Curated shortlist
Receive 2–3 pre-vetted candidates matched to your requirements.
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3
Interview & trial
Meet your favourites and run a trial to confirm the right fit.
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4
Onboard & scale
Start working together — add hours or roles as you grow.
Questions
Hiring Virtual Assistants — common questions
Related
You may also want to hire
Get started
Ready to hire Virtual Assistants?
Book a free consultation. Shortlist usually within a week. Pay nothing until you hire.
Book Consultation